Five Best Email Clients

Email as a technology has been around for decades, and thanks to wide spread adoption and popularity, it isn't in danger of disappearing. Check out the five most popular email clients to help you wrangle your email.

I'm looking forward to the new features of Outlook 2010.

Link:
http://lifehacker.com/...

Thousands of Hotmail passwords leaked online

Neowin has received information regarding a possible Windows Live Hotmail "hack" or phishing scheme where password details of thousands of Hotmail accounts have been posted online.

An anonymous user posted details of the accounts on October 1 at pastebin.com, a site commonly used by developers to share code snippets. The details have since been removed but Neowin has seen part of the list posted and can confirm the accounts are genuine and most appear to be based in Europe. The list details over 10,000 accounts starting from A through to B, suggesting there could be additional lists. Currently it appears only accounts used to access Microsoft's Windows Live Hotmail have been posted, this includes @hotmail.com, @msn.com and @live.com accounts.

This is why every online account I have has a different, strong password. I use RoboForm to manage all the passwords so I don't have to remember them.

Link:
http://www.neowin.net/news/...

Gmail Increases Maximum Attachment Size to 25 MB

Now you can send bigger attachments in Gmail, as Google increased the maximum attachment size from 20 MB to 25 MB.

Link:
http://googlesystem.blogspot.com/...

Gmail Now Tells You Who You Want To Email

Not sure who else to add to that group email? Gmail Labs now has a useful “suggest more recipients” feature that suggests contacts that you might want to include in a group email based on the people you’ve grouped together as email recipients in the past.

For example, if you often send family emails to your mother, father, husband, sister and brother, when you start composing an email to your mother and father, Gmail will suggest adding your sister, husband and brother. The feature is triggered only after you’ve added at least two recipients to the email.

Link:
http://www.techcrunch.com/2009/04/17/...

How to backup your Outlook Signatures

The signatures for Outlook are stored in the folder:
C:\Documents and Settings\username\Application Data\Microsoft\Signatures

Now all you have do to is go to the folder and make a backup of all the files. Each signature will have three associated files (.htm, .txt and a .rtf file).

Simple if you know where to look.

How to test your HTML emails will look good in Outlook 2007

Using a tool provided my Microsoft called 'Outlook HTML and CSS Validator'.

The Microsoft Office Outlook 2007 HTML and CSS Validator helps you check for valid/supported HTML before you send HTML-based e-mail.

Link:
http://www.microsoft.com/downloads/...

GMail gets auto-replies and canned responses

Gmail already lets you create filters based on a combination of keywords, sender, recipients, and more in your incoming messages. Turn on Canned Responses in Labs, and you can set a filter to grab one of your saved responses, create an automated reply, and hit the Send button for you.

You can set up different automated messages for different keywords, just like you said you wanted. (We're friends, so I trust you to use this power responsibly.)

How to Enable it:

1. Click on Settings in the top right corner of Gmail
2. Click on the Labs setting
3. Enable Canned Responses
4. When you are composing an email a Canned Response option will appear. This lets you save the email as a canned response.
5. For auto-replies you would setup a filter (under the account settings) using the saved canned response.
   

Link:
http://gmailblog.blogspot.com/2008/10/

The Gmail CAPTCHA has been cracked

The Gmail CAPTCHA has been cracked—albeit not easily—raising new concerns about spammers' ability to abuse Google's e-mail services. Websense Security Labs pointed out the security breach late last week, noting that spammers have a lot to gain by being able to use bots to automatically sign up for new accounts.

Link:
http://.../gotcha-captcha-gmail-bot-detector-system-cracked

All Gmail Users Are Given Two Separate Email Addresses

You probably know how to create multiple email aliases in Gmail by adding the plus symbol and dots to your Gmail username but there’s something more interesting.

When you create a Gmail account, you actually get two email addresses - one is the regular @gmail.com while the second email address has @googlemail.com in the domain.

Link:
http://.../gmail-email-alias-two-separate-gmail-address/

Convert a document to PDF through email

Koolwire makes it very easy to convert documents to PDF by following these basic steps:

• 1. Create an email and attach your document to convert
• 2. Send the email to pdf@koolwire.com
• 3. Wait for the return email with a PDF attachment

In my test I sent a Word document containing a high-res image and some text. Within 2min I received an email back with the PDF attached (named the same as the Word doc). Quality was great.

Link:
http://www.koolwire.com/Default.aspx

Email Standards Project

The Email Standards Project works with email client developers and the design community to improve web standards support and accessibility in email.

• Outlook 2007 - Poor rating
• AOL Webmail - Excellent rating
• GMail - Poor rating

Surprised?

Link:
http://www.email-standards.org/

Kid Friendly Email with ZooBuh!

Your child can now have a safe email account, giving you complete peace of mind. Parents have the ability to control and monitor their children's activities from anywhere.

Options:

• superior spam filtering
• receive email from contact list only
• send email to contact list only
• receive email from siblings
• email a copy of outgoing messages to the parent
• email a copy of incoming messages to the parent
• remove inline images
• remove links in emails
• allow specific attachments such as: images, pictures, video, mp3s, zip, pdf, word, excel, power point, etc.
• customizable bad word filter
• delete individual attachments without deleting the the whole email
• adjustable threshold (control aggressiveness of spam filter)

This is perfect for getting kids into the internet slowly and without fear. Its so important to let kids get used to the internet and teach them about safely using the tools that are now available and necessary.


Link:
http://www.zoobuh.com/

Kids login here:
http://kids.zoobuh.com/

How to Migrate Your Custom Domain’s Email to Google (And Maintain Your Addresses)

Google Apps allows those with their own domain to move their entire mail infrastructure to Google. That means keeping your email addresses exactly as they are today (e.g. daniel@dmiessler.com) while gaining the benefit of being hosted by Google. Here are a few advantages to consider:

Link:
http://.../how-to-migrate-your-custom-domains-email-to-google...

Get your @live.com email address today

Microsoft has finally made available the @live.com email address. Reserve your name now before somebody else does. Oh, and different countries can get their country tld's...

I have the Veign live.com email address.

Start here:
http://get.live.com/getlive/overview

Add a delay to sending your emails to prevent the Oh-No's

How many times have you sent an email and then realized a few seconds later that your snarky comment was sent to the entire mailing list, or left an embarrassing typo in an email to somebody you were trying to impress?

A 5min delay is usually enough time to fully process the email you were going to send.

Link:
http://.../use-outlook-rules-to-prevent-oh-no-after-sending-emails/

Google has a 'Supported IMAP Client List' help section

Does this mean Gmail will provide support for IMAP?

Link:
http://mail.google.com/...

Feed me Seymour: Gmail to 6GB by Jan 2008

The Official Gmail Blog has announced that Gmail's storage counter has received a much-needed bump in its storage growth rate, which will put Gmail storage at 6GB by January 2008. Additionally, the premium Premier Edition is seeing a jump to 25GB from 10GB.

Link:
http://.../gmail-storage-to-6gb-by-january-310231.php

Options to hide your email address from spam bots

Wired magazine has a small article on how to protect your email address from spam bots when publishing on your website.

Link:
http://...page_name=hide_your_e_mail_address_from_spam_bots

Manage mulitple email accounts in Gmail

Adding to the post on using Outlook to manage your Gmail account here is a cool way to manage all your emails account, Gmail or not, from within Gmail.

I will show you how to configure Gmail to manage multiple accounts in a transparent way and using your own domain email address or any other you may like.

Link:
http://.../manage-all-your-email-accounts-with-gmail

How to use Outlook as the interface to Gmail

1. Get your contacts into Gmail:

1. Open Outlook and select File -> Import and Export
2. Choose Export to a file and select Next
3. Choose Comma Separated Values (Windows) and select Next
4. Highlight the Contact folder to export and select Next
   
5. Select a filename and location to store the contacts and select Next
6. Select Finish
7. Now log into your Gmail account
8. Select Contacts from the left-hand navigation area
9. Click the Import link in the upper right of the contact area
10. Browse for the file you created in the first 6 steps and select Import Contacts

That's it. All your Outlook contacts will now be in your Gmail account. From Gmail you can click on any contact to fully edit their information. I know the purpose is to use Outlook as the main interface for Gmail but having your contacts duplicated in Gmail is to ensure that you are never without easy access to your email and contacts.

Next we have to setup how to check and send out emails through your Gmail account from Outlook.

2. Setup Outlook to check your Gmail account and use Gmail to send emails out:

Luckily Google has made this very easy by allowing users POP3 and SMTP access to Gmail.

First - Allow POP access to your Gmail account:
http://mail.google.com/support/bin/answer.py?answer=13273

Leave the email on Gmail and have it pushed into the Gmail archive. The reason is if your system ever crashes or your on the road you will have complete access to your emails.

Second - Get a new email account setup in Outlook to handle Gmail:
http://mail.google.com/support/bin/answer.py?answer=13278
(version of Outlook before 2003)

Gmail combined with Outlook is a powerful combination that ensures you're never without your email.

Gmail Doubles Maximum Attachment Size to 20 MB

Gmail upgraded the maximum attachment size from 10 MB to 20 MB. Gmail was quite forgiving and you could send more than 10 MB in some cases, but now it's possible to send at least 20 MB in one message.

Bigger and better, the Gmail machine rolls on...

Link:
http://.../gmail-doubles-maximum-attachment-size.html

Microsoft says no more Outlook Express on WinXP

Windows Live Mail will replace Outlook Express on Windows XP and Windows Mail on Vista in "the coming weeks," said Microsoft. The program, which will handle POP, IMAP and Windows Live Hotmail accounts, was characterized as a faster, more robust version of Windows Live Mail desktop beta, which has been in testing for Windows XP. The beta will be retired."

I sure hope this is not a forced upgrade through Windows Update. That would be a very bad move on MS's part. Outlook Express is still used by many as a pretty good, and free, newsgroup reader.

Link:
http://www.pcworld.com/article/131662-1/article.html

Free SMTP Server

PostCast Server is an SMTP mail server program that completely replaces your ISP's SMTP server. By making one small change in your e-mail program, you can start sending messages directly from your computer.

Link:
http://www.postcastserver.com/

Make Gmail better

LifeHacker has an article on how to supercharge your Gmail account. Since many people use Gmail as there primary email account then you may as well have it your way. For those who don't use Gmail as their primary email account and want to have Gmail checked from Outlook there is good news.

Now go forth and make it better.

Link:
http://.../hack-attack-supercharge-your-gmail-252737.php

Free Secure Email Certificate

Free Secure Email Certificates allow you to encrypt and digitally sign email and attachments keeping them secure and confidential

• Free! Other Certification Authorities sell Digital Certificates for email for $19.95! There is no cost for a Secure Email Certificate. Free for personal use only - commercial users contact us for details on solutions for your business
• Fully trusted by 99% of email clients
• Encrypt and Sign emails from your current email client software - Microsoft® Outlook Express, Microsoft® Outlook®, Netscape Messenger, or any other S/MIME compliant software
• Binds your email identity (email address) to a cryptographic key used to sign or to encrypt your email

Link:
http://.../certificate_services/email_certificate.html

Who sends the most email

SenderBase is a website that monitors and reports on who the big-boys of sending emails are. SenderBase basically reports on which mail servers are doing to the most traffic. One of the largest on this list is sending around 3% of all daily emails at a rate of 244 million emails per day

Link:
http://www.senderbase.org/